Wedding Photography Services Contract
AGREEMENT Overview: This Agreement expresses the full and complete agreement between the named parties and Ralph Vazquez (Hereafter referred to as ‘the photographer’) regarding the subject matter hereof. It supersedes all prior agreements. The only way to add or change this agreement is to do so in writing, signed by all parties.
COOPERATION: Unless otherwise noted, it's associates or employees will be the exclusive photographer(s) at this event. CLIENT agrees that guests may not take photos of the assigned photographer(s) setups, poses or arrangements without prior permission of the photographer(s). The Parties agree that good faith cooperation and communication between them is important in obtaining a good result. THE PHOTOGRAPHER recommends that the CLIENT identify to the photographer(s) important individuals during the event and during associated portraits, if they wish to have them photographed. THE PHOTOGRAPHER or the photographer(s) will not be held accountable for not photographing desired guests if there is no one to assist in identifying and gathering people for photograph's. THE PHOTOGRAPHER is not responsible if key individuals fail to appear or cooperate during photography, or for missed images due to details not revealed to THE PHOTOGRAPHER or beyond the photographer(s) control.
HOUSE RULES: CLIENT agrees and understands that the photographer(s) are limited by the guidelines of the ceremony official or reception site/venue management and CLIENT agrees to accept the results that may occur from said guidelines. Negotiation with the officials for moderation of guidelines is solely the CLIENTs responsibility. THE PHOTOGRAPHER will however offer technical recommendations concerning such guidelines.
IMAGES and COPYRIGHTS: Photographs/images produced by THE PHOTOGRAPHER are protected by Federal Copyright Law (all rights reserved). Upon final payment by CLIENT, CLIENT is granted limited license to use and display resulting images for personal use. Said images may not be altered or reproduced in any manner without prior written permission of Portrait Builders Photography. This excepting CLIENTS who receive a high resolution digital disk with printing rights, who may make prints for personal use, as indicated on disk label, but may not copy, or re distribute the disk in any manner. The CLIENT must obtain written permission from, and compensate THE PHOTOGRAPHER prior to the CLIENT, its associates, friends or relatives publishing or selling the photographs.
MODEL RELEASE: The CLIENT hereby grants to THE PHOTOGRAPHER and successors, heirs, executors, administrators, assigns, attorneys, representatives and agents, the irrevocable and unrestricted right to use and publish photographs of the CLIENT or in which the CLIENT may be included, for editorial, trade, advertising or any other purpose and in any manner or medium; to alter the same without restriction; and to copyright the same. The CLIENT hereby releases THE PHOTOGRAPHER and all associates representatives and assigns from any and all claims, actions, demands, suits, liabilities, damages, expenses, and obligations of any kind arising from, or related in any manner to THE PHOTOGRAPHER use of said images.
LIMIT OF LIABILITY: In the unlikely event that THE PHOTOGRAPHER(s) are injured, become too ill, or has an emergency that prevents them from photographing the event, THE PHOTOGRAPHER will make every effort to secure a replacement photographer. If a suitable replacement is not found, CLIENT agrees that responsibility and liability of THE PHOTOGRAPHER to the CLIENT is limited to the return of all payments received for the event. THE PHOTOGRAPHER takes the utmost care with respect to exposure, storage, and processing the photographs/images, but cannot and does not, guarantee that photographs/images of the event will not be lost, stolen, or destroyed for reasons within or beyond THE PHOTOGRAPHER control. CLIENT agrees that THE PHOTOGRAPHER or the photographer(s) full and complete responsibility and liability is limited to the return of all payments received for the event. CLIENT further agrees that the limit of liability for a partial loss of originals shall be a prorated amount of the exposures lost based on the estimated percentage of the total number of original images.
COMPLETION SCHEDULE: Images are expected to be prepared for proofing within 4 weeks of the event date. CD/DVD creation is expected within 6 weeks. Printed items and albums may require additional time.
ALBUMS: Album images are chosen by THE PHOTOGRAPHER. Once designed, the design may be viewed CLIENT for final approval. Minimal changes may be made at that time, but no changes may be made after final album approval. Changes in more than 10% of pages may incur additional charges. Production and delivery time will be approximately six weeks from final approval date.
PERMITS, LOCATION FEES AND EXPENSES: Clients will be responsible for obtaining any and all permits and/or paying any fees or commissions required by any venue, person or location being utilized for the wedding or any sessions included herein this contract. This will include, but not limited to houses of worship, parks, reception venues or event coordinators. Any additional expenses beyond what is outlined in the previous paragraphs and specifics of this contract, including, but not limited to, travel, lodging, admittance and parking fees, will be the responsibility of the Clients.